Crowdstaffing: A Recruiting Pipeline for Both Sides of the Hire
A hiring platform managing the contingent-workforce pipeline for employers and staffing agencies alike.
About Crowdstaffing
Crowdstaffing is a hiring platform for managing a contingent workforce — built for two audiences at once: businesses and hiring managers filling roles, and the recruiters and staffing agencies sourcing candidates for them. A single pipeline view carries a requisition from sourced through vetted, in review, applied, phone screened, interviewed, offered and hired, with candidate profiles, bill rates, messaging and scheduling attached at every stage.
- One recruiting pipeline from sourced to hired, visible to both employer and agency.
- Candidate profiles carrying rating, confirmed bill rate, resumes and communication history.
- Built for two distinct audiences: hiring businesses and staffing agencies or recruiters.
- Messaging, scheduling and comments attached directly to a candidate's record.
- Stage-by-stage pipeline counts — sourced, vetted, in review, applied, phone screened, interviewed, offered, hired.
- Client
- Crowdstaffing
- Industry
- HR Technology & Staffing
- Business type
- Hiring and contingent-workforce management platform, for employers and staffing agencies
- Website
- crowdstaffing.com
What the platform had to solve
Contingent hiring runs through more parties than a direct hire: a business needs a role filled, one or several staffing agencies are sourcing for it, and candidates are moving through each agency's own process at a different pace. Without a shared pipeline, that coordination happens over email and spreadsheets, and a hiring manager loses visibility the moment a candidate leaves their own inbox.
What made it difficult
Two audiences, one pipeline
An employer and a staffing agency need different permissions and different views of the same requisition — the platform had to serve both without either feeling like a second-class user of the other's tool.
Coordination across parties, not just stages
A candidate's status has to stay consistent across everyone working the same requisition, when normally that coordination happens over email and goes stale the moment someone forgets to reply-all.
Bill rate and pay rate aren't the same number
Contingent hiring carries a rate the agency bills and a rate the candidate is paid — keeping both visible to the right party without confusing the two is a real product decision, not a display detail.
A pipeline that scales past a handful of roles
The stage counts — sourced, vetted, in review, applied, phone screened, interviewed, offered, hired — have to stay accurate and fast to load as a business runs many requisitions with many agencies at once.
How we approached it
- 01
Shared requisition pipeline
One pipeline view per requisition, with stage counts and candidate cards visible to both the hiring business and the agencies sourcing for it.
- 02
Candidate record as the unit of work
Ratings, confirmed bill rate, resumes, messaging, scheduling and comments attached to each candidate, so nothing about their progress lives in a separate email thread.
- 03
Role-appropriate views
Businesses and hiring managers see one set of controls; recruiters and agencies see another — same underlying data, different permissions and workflow.
- 04
Stage-based tracking
Requisitions tracked through defined stages from sourced to hired, so a business can see pipeline health at a glance instead of asking each agency for a status update.
What the platform does
Recruiting pipeline
Sourced, vetted, in review, applied, phone screened, interviewed, offered and hired, tracked per requisition.
Candidate profiles
Rating, location, confirmed bill rate and resume in one card per candidate.
Messaging and scheduling
Direct messaging and interview scheduling attached to a candidate's record.
Dual-sided access
Separate entry points and workflows for businesses and hiring managers versus recruiters and agencies.
Comments and timeline
A running timeline and comment thread per candidate for the people working a requisition together.
CharPixel team has been our development partner for 2 years. We are really happy to be associated with such a great team.
Ravdeep SawhneyVice President — Technology, CrowdstaffingCrowdstaffing in use
What this project involved
Web Application Development
Scalable web applications on modern frameworks, engineered for first-load performance and sustained load.
Custom Software Development
Bespoke systems shaped around your operations, integrated with the tools and data you already run on.
Product Design & Discovery
Discovery, UX and interface design that resolves the expensive questions before implementation starts.
Crowdstaffing: common questions
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Start a project01
Who uses Crowdstaffing?
Two groups on the same platform: businesses and hiring managers filling roles, and the recruiters and staffing agencies sourcing candidates for them, each working from the same requisition pipeline with role-appropriate views.
02
What does the recruiting pipeline track?
A candidate's progress through defined stages — sourced, vetted, in review, applied, phone screened, interviewed, offered and hired — with counts visible at the requisition level so pipeline health is visible without asking for a status update.
03
How is bill rate handled?
Confirmed bill rate is carried directly on the candidate record, visible to the parties who need it, kept distinct from what the candidate is paid — a distinction contingent hiring depends on getting right.
04
What did CharPixel build?
The web platform — the shared pipeline, candidate records, messaging and scheduling, and the separate workflows for the business/hiring-manager side and the recruiter/agency side of the product.
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